Constitution

1.  Title

The association will be known as The Queens View Model Flying Club

2.  Aims

The aims of the Association will be:-

a)  To provide facilities for the sport of model aircraft construction and flying.

b)  To follow the BMFA and SAA recommended codes of Proficiency Tests, Display Flying, and minimization of noise and general safety.

c)  To encourage club social activities.

d)  The Association will be associated to the SAA and will adopt the SAA policy in regards to the “Promotion of Welfare and Care of Children and Vulnerable Adults in Model Flying” (which may be viewed at www.saaweb.org).

3.    Powers

       In order to promote these aims and objectives, the Association may:-

a)  Employ staff to supervise, organize and carry out the work of the Association.

b)  Purchase, take on lease or exchange, hire or otherwise acquire any other property and any rights and privileges necessary for the promotion of the said aims and objectives of the Association.

c)  Make regulations for the management of any property that may be required.

d)  Establish sub-committees to progress specific interests of the Association.  Such sub committees will include members of  the Association and co-optees as deemed to be of benefit to the Association.

e)  Engage and pay fees to professional and technical advisors/consultants to assist in the work of the Association.

f)  Bring together in conference and work in liaison with representatives of voluntary organisations, government departments, local and other statutory authorities and individuals.

g)  Raise funds and invite and receive contributions by way of subscriptions and donations.  The Association shall not undertake permanent trading activities in raising funds except by means of a company established for that purpose.

h)  The Chairperson, Secretary or Treasurer may execute legal documents on behalf of the Association. Such documents shall be signed by any two of the Association Office Bearers.

4.    Membership

a) Ordinary Membership -there shall be two classes of ordinary membership, Adult and Junior.  Persons seeking membership who are aged 18 or over on the date of application for membership shall be required to join as an Adult.  Those under the age of 18 may join as Juniors.  Junior members under the age of 16 years must always be accompanied by an authorised person viz. parent or guardian.

5.    Subscriptions

(a) The amount of the annual subscription will be established at the Annual General Meeting.

(b) The annual subscription shall be payable on 1st January and shall cover membership for one calendar year.  Those persons wishing to join between 30th October and the end of December, for the first time, shall pay the full amount which will entitle that person to membership until 31st December of the following year (only applicable to persons taking out SAA membership.

(c) On payment of Club and SAA subscriptions, the secretary will arrange payment to SAA.  The SAA subscription includes individual insurance cover.

(d) Joining fee – A club joining fee will be paid by all adult members when joining the club for the first time.  Junior members will require to pay this fee on reaching adult status.

Any member allowing membership to lapse longer than two years will require to pay the joining fee when re-applying.

Amount of the joining fee will be determined at the AGM.

6.    Officers

(a)  The Association shall select from its membership at the Annual General Meeting, a Chairperson, a Secretary and a Treasurer and any other office bearers as the Association considers necessary.

(b)  The officers of the Association shall hold office from the time of their election until the commencement of the following AGM.

7.     Committee

(a)  The committee shall consist of no less than 7 members.

(b)  The Committee shall have the power to co-opt other persons or members (to a maximum  of two) as they consider necessary to further the aims of the Association.

(c)  The Committee shall meet no less than three times a year including the AGM.  Fourteen days notice of Meetings will be given.  Minutes will be kept of all Committee Meetings.

(d)   The management committee may appoint working groups as necessary and shall determine their terms or reference, powers, duration and composition.  All acts and proceedings of such working groups shall be reported back to the management committee for information and endorsement as appropriate.

(e)    The Committee shall be responsible for the production of the Club Flying Rules which shall be binding on all members operating on any site being used officially by the Club.

(f)    Terms of reference for the committee members will be prepared for and agreed a the first Committee Meeting after the AGM.

8.    AGM

The Committee shall hold an AGM of the membership in December of each calendar year and shall give a minimum of 14 days notice in writing to the membership.

The purpose of the Annual General Meeting is:

(a)    To approve the annual report and accounts for the year

(b)    To elect office bearers for the coming year

(c)    To agree a development plan for the coming year

(d) To appoint Auditor(s) or independent examiner(s) should this be deemed    necessary.

9.    Special General Meeting

On receiving a request from not less than one quarter of the association membership, the Chairperson shall convene a Special General Meeting of the association management committee.  The secretary will notify the membership of any such Meeting, giving 14 days notice and the reason for calling the Meeting.

10.  Rules and Procedures at all Meetings

Quorum – The quorum at a Meeting of the Association shall be four or such other number as the Association from time to time determine.  Quorum at the AGM will be 25% of the members.

Voting – All questions arising at any Meeting shall be decided by a simple majority of those present and entitled to vote.  No person shall exercise more than one vote even if he or she may have been appointed to represent two or more interests, but in the case of equality the Chairperson at the Meeting shall have the casting vote when appropriate.  Such casting votes shall be second votes and shall be final.

11.   Alterations to the Constitution

Any alterations to this Constitution shall require the agreement of not less than two thirds of the members of the Association present and voting at a General Meeting whether Annual or Special, providing that notice of such alteration shall have been received by the Secretary in writing not less than 14 clear days before the Meeting at which the alteration has to be proposed.  Notice in writing of such a Meeting setting forth the terms of the alteration, shall be sent by the Secretary to each member of the Association providing that no alteration shall be made which would have the effect of causing the Association to cease to recognize it’s aims.

11.   Dissolution

If the Management Committee by a vote of two thirds decide at any time on the grounds of expense or otherwise it is necessary or advisable to dissolve the Association, it shall call a Special General Meeting of the Association, of which Meeting not less than 14 days notice (stating the terms of the resolution to be proposed therat) shall be given.

If the decision is confirmed by a two thirds majority of those present and entitled to vote, the Management Committee shall have the power to dispose of any assets held by or on behalf of the Association.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable organisations having aims and objectives similar to those of the present Association as the Committee may determine.